ContentFit Privacy Policy

Version: 1.2 Last updated: August 1, 2026 Contact: ken@getcontentfit.com

1. About ContentFit

ContentFit™ is an independent creator decision-support service operated from Virginia, United States.

This Privacy Policy explains how ContentFit collects, uses, stores, and discloses information through:

• getcontentfit.com;
• ContentFit guides;
• approved free tools;
• the ContentFit Opportunity Snapshot™ workflow;
• feedback and contact forms;
• and related service communications.

ContentFit is currently operating as a limited, free MVP validation service.

2. Information You Provide

Depending on how you use ContentFit, you may provide:

• your email address;
• your name, if you choose to provide it;
• a public YouTube channel URL;
• public comparison-channel URLs;
• information about your content, niche, goals, publishing activity, or content-planning challenges;
• questionnaire or form responses;
• messages sent to ContentFit;
• and feedback about a tool, recommendation, or Opportunity Snapshot.

Please do not provide:

• passwords;
• YouTube login credentials;
• private YouTube Studio analytics;
• payment information;
• government identification numbers;
• health information;
• or other sensitive personal information.

ContentFit does not need that information for its current services.

3. Public YouTube Information

ContentFit may review publicly available YouTube information associated with a submitted public channel or video.

Depending on the service, this may include:

• public channel names and identifiers;
• public channel or video URLs;
• public titles and descriptions;
• thumbnails;
• publication dates;
• video durations;
• public view or engagement information when available;
• and observable content or publishing patterns.

ContentFit may use public information to perform calculations, identify possible outlier evidence, evaluate potential Channel Fit, and develop directional recommendations.

ContentFit does not require:

• a YouTube login;
• a YouTube password;
• access to private YouTube Studio analytics;
• access to private videos;
• or access to non-public account information.

Public YouTube information may be incomplete, unavailable, changed, or delayed.

ContentFit uses YouTube API Services to access this public information. By using ContentFit features that rely on YouTube API Services, you also agree to be bound by the YouTube Terms of Service. Google’s handling of information is governed by the Google Privacy Policy.

4. Information Collected Automatically

ContentFit’s hosting and security providers may process limited technical information necessary to deliver and protect the website, such as:

• IP address;
• browser type;
• device type;
• operating system;
• requested pages;
• request time;
• referring page;
• approximate geographic region;
• and basic security or error information.

Analytics, cookies, and session recordings

ContentFit uses Google Analytics 4 and Microsoft Clarity to understand website traffic, traffic sources, page use, and interactions with the ContentFit funnel. These services may use cookies or similar technologies and may process technical information such as IP-derived approximate location, browser and device information, referring pages, pages visited, clicks, scrolling, and interaction timing.

Microsoft Clarity provides session recordings and heatmaps that help ContentFit identify usability problems and improve the website. ContentFit uses Clarity's Balanced masking setting and does not intentionally unmask form fields or add personal identifiers to Clarity. The Opportunity Snapshot form is embedded from Tally; ContentFit does not add custom recording logic around submitted form values.

Google and Microsoft process analytics information under their own terms and privacy practices. Retention and processing periods may be controlled by provider settings and applicable provider policies. ContentFit uses this information to measure the funnel, improve page usability, diagnose problems, and evaluate which acquisition sources are useful. ContentFit does not use these tools to sell personal information or create advertising profiles.

5. How ContentFit Uses Information

ContentFit may use information to:

• provide a requested free tool or service;
• review submitted public YouTube channels;
• prepare and deliver an Opportunity Snapshot;
• ask questions needed to complete a requested Snapshot;
• generate content opportunities and recommendations;
• explain public evidence and Channel Fit;
• respond to questions;
• provide support;
• process feedback;
• correct errors;
• test and improve ContentFit Next™;
• protect the website and services;
• maintain consent and deletion records;
• and comply with applicable legal obligations.

ContentFit does not automatically use an Opportunity Snapshot submission for:

• public ContentFit Prospect services;
• Prospect qualification;
• sponsor matching;
• unrelated outreach;
• or a shared identifiable creator profile.

6. AI-Assisted Analysis

ContentFit may use artificial intelligence and automated methods to:

• summarize public information;
• identify possible patterns;
• assist with analysis;
• compare content opportunities;
• and help explain recommendations.

AI-assisted output may be inaccurate, incomplete, or unsuitable for a particular creator.

ContentFit separates AI-assisted interpretation from public source information and deterministic calculations where practical.

Every early-access Opportunity Snapshot is manually reviewed before delivery.

ContentFit provides directional decision support and does not guarantee:

• views;
• subscribers;
• rankings;
• revenue;
• sponsorships;
• virality;
• or business results.

7. Service Providers

ContentFit uses Tally to process form submissions, a private Google Sheet to store and manage Opportunity Snapshot requests, Google Analytics 4 to measure website traffic and funnel activity, and Microsoft Clarity to provide privacy-masked session recordings and heatmaps. ContentFit may also use service providers to support:

• website hosting;
• forms;
• cloud storage;
• spreadsheets or databases;
• report creation;
• email delivery;
• artificial-intelligence processing;
• website security;
• error logging;
• and other technical operations.

These providers may process information as necessary to provide services to ContentFit.

ContentFit does not authorize its providers to use submitted creator information for ContentFit Prospect qualification, sponsor matching, or unrelated ContentFit outreach.

8. When Information May Be Disclosed

ContentFit may disclose information:

• to service providers working on ContentFit’s behalf;
• when required by applicable law or valid legal process;
• when reasonably necessary to protect ContentFit, its users, or others;
• to investigate misuse, fraud, or security incidents;
• in connection with a future sale, reorganization, or transfer of the service;
• or when you direct or consent to the disclosure.

ContentFit does not currently sell personal information for money.

ContentFit does not automatically place Opportunity Snapshot requesters into prospecting or sponsor databases.

9. Email Communications

ContentFit may use your email address to:

• confirm a submission;
• ask questions needed to complete your requested service;
• provide status information;
• deliver an Opportunity Snapshot or tool result;
• respond to support or privacy requests;
• and provide narrowly related communication about the current ContentFit Next validation program.

ContentFit does not treat use of a free tool by itself as consent to recurring promotional email.

ContentFit is not currently operating a recurring marketing-email campaign.

If ContentFit later begins sending newsletters or recurring promotional email, it will implement appropriate consent, unsubscribe, suppression, contact-address, and disclosure controls before doing so.

10. Retention

ContentFit generally uses the following working retention periods for the limited MVP:

• incomplete form submissions: up to 30 days;
• contact details and submitted questionnaire information: up to 12 months after the last meaningful interaction;
• identifiable Snapshot request information only while needed to review the request, communicate with the creator, deliver the Snapshot, and maintain necessary operational records;
• creator feedback: up to 24 months;
• temporary working files and local exports: deleted within 30 days after use;
• basic operational and error logs: generally up to 90 days.

ContentFit may retain:

• a minimal record needed to honor a deletion or email opt-out;
• information reasonably necessary for legal, security, or dispute purposes;
• properly de-identified product-learning records;
• and aggregated findings that are not reasonably linked to an identifiable creator.

Public YouTube information may be refreshed, deleted, or retained for a shorter period where required by the applicable data source or collection method.

11. De-Identified and Aggregated Information

ContentFit may create de-identified or aggregated information from completed work to improve its recommendation methods.

De-identification may include removing or generalizing:

• names;
• email addresses;
• channel identifiers;
• channel URLs;
• exact video URLs;
• searchable titles;
• direct quotations;
• precise metrics;
• narrow niche details;
• unusual creator goals;
• and other information that could reasonably identify a creator.

Replacing a creator’s name with a case number alone is not treated as complete de-identification.

ContentFit does not permit de-identified product-learning records to be used to recreate an identifiable creator profile.

12. Security

ContentFit uses reasonable safeguards appropriate to the limited MVP and the information maintained.

These may include:

• restricted administrative access;
• multifactor authentication;
• encrypted network connections;
• reputable cloud-service providers;
• controlled working files;
• and documented deletion practices.

No internet transmission or storage system is completely secure.

ContentFit cannot guarantee absolute security.

13. Your Privacy Choices

You may ask ContentFit to:

• explain what personal information you submitted;
• correct inaccurate submitted information;
• delete identifiable information associated with your submission;
• withdraw optional consent;
• or stop nonessential email communication.

Send requests to:

ken@getcontentfit.com

ContentFit may verify a request using:

• the email address used for the original submission;
• the submitted channel URL;
• or other limited information reasonably necessary to prevent unauthorized access or deletion.

ContentFit uses a 30-day internal response target.

A deletion request may not require removal of:

• properly de-identified information;
• aggregated findings;
• minimal deletion or suppression records;
• or information that must be retained for legal or security reasons.

14. Children

ContentFit is not directed to children under 13 and does not knowingly collect personal information from children under 13.

If you believe a child has submitted personal information, contact:

ken@getcontentfit.com

Users who have not reached the legal age to provide binding consent where they live should use ContentFit’s form-based services only with the involvement of a parent or legal guardian.

15. Third-Party Services

ContentFit may link to YouTube, Google, or other third-party websites.

Those services operate under their own terms and privacy policies.

ContentFit is not responsible for their privacy, security, availability, or content.

ContentFit is independent and is not affiliated with, endorsed by, or sponsored by YouTube or Google.

YouTube is a trademark of Google LLC.

16. Changes to This Policy

ContentFit may update this Privacy Policy when its services, providers, or data practices change.

The updated version will be posted with a revised “Last updated” date.

Material changes may receive additional notice where appropriate.

17. Contact

Privacy questions and requests may be sent to:

ken@getcontentfit.com

ContentFit is an independent creator decision-support service operated from Virginia, United States.